These updated terms went into effect on April 14th, 2024 at 12 p.m. Pacific Daylight Time.
General
This website is operated by Beyond Work Inc. (“Beyond Work”, “we” or “us”). Our registered address is 76 Tamalpais Road, Kentfield, CA 94904, USA. We are in
the business of offering certain software-as-a-service products including a workplace automation
platform, to customers (the “Services”).
Beyond Work respects your privacy and takes the protection of your personal information
seriously. Please read the following carefully to understand our views and practices regarding
your personal data and how we will treat it in the context of the activities outlined below.
This Privacy Policy applies to activities by Beyond Work, Inc. and its affiliates and other
subsidiaries of Beyond Work Holdings, Inc. (collectively “Beyond Work”, “we” or “us”) ( referred to from now on as the “Privacy Policy”) associated with your
use our marketing websites (e.g. beyondwork.ai) (the “Site”) and other activities which
reference this policy, such as marketing events and sales presentations. This policy does not
address the handling of personal data by Beyond Work in the operation of the Beyond Work network
and platform and Services. Processing of personal data by Beyond Work related to such activities
is governed by the Beyond Work Platform Privacy Policy. “User” means any person visiting our
Site, receiving marketing communications, or participating in marketing activities and “Users”, “you”
and “your” shall be construed accordingly.
This policy does not address the handling of personal data by Beyond Work gathered from or
submitted by users of Beyond Work’s business to business platforms and only covers our marketing
related sites and activities. Please read this Privacy Policy carefully before you start to use
our Site. By using our Site, you indicate that you accept the Privacy Policy and Terms of Use
and that you agree to abide by them. If you do not agree with them, please refrain from using
our Site.
Information we may collect
We may collect and process the following data about you:
When you visit our Site
Cookies may be used to understand usage of the site.
Usage Information
What data we collect: Information about how you transact with the websites using our
Services, including browser type and language, country and language setting on your device,
other attributes about your browser, and the date and time of use of the sites.
Information sent to our platform as part of using platform Services. This may include personal or confidential information sent in documents, or accessed via integrations. and used to automate work.
How we use this data: To understand usage patterns and ensure our sites remain performant regardless browser and device.
Data submitted to the platform is used to provide automation services requested by the account holder. This may include processing, updating, deleting, storing and retreiving. At all times, Beyond Work remains a processor of personal data sent to platform services and acts upon the data under the direction of the data controller.
Information sent to our platform as part of using platform Services. This may include personal or confidential information sent in documents, or accessed via integrations. and used to automate work.
How we use this data: To understand usage patterns and ensure our sites remain performant regardless browser and device.
Data submitted to the platform is used to provide automation services requested by the account holder. This may include processing, updating, deleting, storing and retreiving. At all times, Beyond Work remains a processor of personal data sent to platform services and acts upon the data under the direction of the data controller.
Device Information
Information about your device, including hardware model, operating system and version, device
name, unique device identifier, mobile network information, and information about the device’s
interaction with our websites.
Contact Information
When you register for a marketing event or request product information from our Site.
What data we collect: Typically we collect your username, country of business and email address, state or country of residence, and may also collect name, title, business phone number and company, industry, annual revenue and company size information.
How we use this data: To send updates about our platform and services for direct marketing purposes. From time to time we may email you news, updates and sales offers which you can easily opt out of receiving by clicking “unsubscribe” in the relevant email.
What data we collect: Typically we collect your username, country of business and email address, state or country of residence, and may also collect name, title, business phone number and company, industry, annual revenue and company size information.
How we use this data: To send updates about our platform and services for direct marketing purposes. From time to time we may email you news, updates and sales offers which you can easily opt out of receiving by clicking “unsubscribe” in the relevant email.
Where we store your personal data
All information you provide to us is stored by us on secure servers that we maintain in
countries where Beyond Work operates its business or on systems maintained by our service
providers. This means that we may, and we may use third-party service providers to, process and
store your information in the United States, United Kingdom, Canada, the European Union, and
other countries.
Updating your personal data
In the event of changes, to ensure the Personal Data you provided to us is accurate and up to
date, contact us at privacy@beyondwork.ai
Information Sharing
Sharing with affiliated companies. We may share personal data with our affiliated companies (other subsidiaries of Beyond Work Holdings,
Inc.) in support of the activities outlined in this policy.
Onward transfers. In the event of onward transfers of personal data, Beyond Work retains responsibility as required by applicable data protection to require any further processing of data by third parties acting on our behalf do so in a manner that is consistent with this policy and applicable law.
Service Providers. We engage service providers to perform functions and provide services to us. Where allowed by law, we may share your private personal information with such service providers subject to obligations consistent with this Privacy Policy and any other appropriate confidentiality and security measures, and on the condition that the third parties use your private personal data only on our behalf and pursuant to our instructions.
Authorized Personnel. Our employees, agents, consultants, contractors, or other authorised personnel, may have access to user information as necessary in the normal course of our business.
Business Transfers. If the Service or Beyond Work, or substantially all of its assets, were acquired, liquidated, or dissolved, user information would be one of the assets that is transferred but the successor company would be obliged to honour this policy.
Government, Law Enforcement or Third Parties. We may disclose information, including, without limitation, Personal Information to comply with applicable laws, regulations, legal processes or governmental requests. We reserve the right to disclose a user’s Personal Information if we believe, in good faith, that the user is in violation of the Terms of Service, even without a subpoena, warrant or other court order.
Onward transfers. In the event of onward transfers of personal data, Beyond Work retains responsibility as required by applicable data protection to require any further processing of data by third parties acting on our behalf do so in a manner that is consistent with this policy and applicable law.
Service Providers. We engage service providers to perform functions and provide services to us. Where allowed by law, we may share your private personal information with such service providers subject to obligations consistent with this Privacy Policy and any other appropriate confidentiality and security measures, and on the condition that the third parties use your private personal data only on our behalf and pursuant to our instructions.
Authorized Personnel. Our employees, agents, consultants, contractors, or other authorised personnel, may have access to user information as necessary in the normal course of our business.
Business Transfers. If the Service or Beyond Work, or substantially all of its assets, were acquired, liquidated, or dissolved, user information would be one of the assets that is transferred but the successor company would be obliged to honour this policy.
Government, Law Enforcement or Third Parties. We may disclose information, including, without limitation, Personal Information to comply with applicable laws, regulations, legal processes or governmental requests. We reserve the right to disclose a user’s Personal Information if we believe, in good faith, that the user is in violation of the Terms of Service, even without a subpoena, warrant or other court order.
Choice and Opt-Out
We provide you the ability to exercise certain controls and choices regarding our collection,
use and sharing of your information.
You can opt out of receiving promotional email messages from us by following the instructions in those messages. If you receive a call from a Beyond Work representative you may opt out by informing the caller that you would not like to receive future promotional calls. If you sign up for a newsletter or blog type communication from Beyond Work, you may change your choices for that subscription.
You have the right to limit the use and disclosure of your personal data. You may opt out of data processing for direct marketing purposes at any time by clicking the ‘unsubscribe’ link in our marketing emails or contacting us at privacy@beyondwork.ai. Additionally, you may request restrictions on other uses or disclosures of your data, except where such uses are required to fulfill contractual obligations or comply with legal requirements. To exercise these rights, please email us at privacy@beyondwork.ai.
Opt-out of online statistics and tracking technologies. We may use tracking technologies to collect information about your visits over time and across third-party services or other online services. You may update your cookie preferences at any time by clicking to .
The Network Advertising Initiative (the “NAI”) is a cooperative group of ad serving providers. The NAI has developed a set of privacy principles to which its members adhere. The NAI is committed to providing consumers with clear explanations of Internet advertising practices and how they affect you and the Internet generally. For more information about the NAI, third party ad servers generally and the opt-out options offered through the NAI, visit http://www.networkadvertising.org/index.asp
You can opt out of receiving promotional email messages from us by following the instructions in those messages. If you receive a call from a Beyond Work representative you may opt out by informing the caller that you would not like to receive future promotional calls. If you sign up for a newsletter or blog type communication from Beyond Work, you may change your choices for that subscription.
You have the right to limit the use and disclosure of your personal data. You may opt out of data processing for direct marketing purposes at any time by clicking the ‘unsubscribe’ link in our marketing emails or contacting us at privacy@beyondwork.ai. Additionally, you may request restrictions on other uses or disclosures of your data, except where such uses are required to fulfill contractual obligations or comply with legal requirements. To exercise these rights, please email us at privacy@beyondwork.ai.
Opt-out of online statistics and tracking technologies. We may use tracking technologies to collect information about your visits over time and across third-party services or other online services. You may update your cookie preferences at any time by clicking to .
The Network Advertising Initiative (the “NAI”) is a cooperative group of ad serving providers. The NAI has developed a set of privacy principles to which its members adhere. The NAI is committed to providing consumers with clear explanations of Internet advertising practices and how they affect you and the Internet generally. For more information about the NAI, third party ad servers generally and the opt-out options offered through the NAI, visit http://www.networkadvertising.org/index.asp
Access and Correcting Your Information
You can help ensure that your contact information and preferences are accurate, complete, and up
to date by logging in to your Beyond Work account or by emailing us at privacy@beyondwork.ai.
For other personal information we hold, we will provide you with access for any purpose
including requesting that we correct the data if it is inaccurate or delete the data if we are
not required to retain it by law or for legitimate business purposes. We may decline to process
requests that are frivolous/vexatious, jeopardise the privacy of others, are extremely
impractical, or for which access is not otherwise required by local law.
Security of Your Information
We have put in place physical, electronic, and procedural controls designed to help prevent
unauthorised access, to maintain data security, and to correctly use the information we collect
online. These safeguards vary based on the sensitivity of the information that we collect and
store. Although we take reasonable measures to safeguard against unauthorised disclosures of
Information, we cannot assure you that Information will never be disclosed, altered or
destroyed.
Data Retention
Beyond Work will retain your personal information for as long as required to fulfill the
purposes for which the information was collected and is being processed or for other valid
reasons (for example to resolve disputes, comply with our legal obligations, or to enforce our
agreements).
Changes to the Privacy Policy
Although most changes are likely to be minor, we may change our Privacy Policy from time to
time, and at our sole discretion. We encourage repeat visitors to check this page for any
changes to the Privacy Policy.
Consent
Acceptance of this Privacy Policy, followed by your submission of such information represents
your agreement and consent to that transfer. We do not represent or warrant that the Site, or
any portion thereof, are appropriate or available for reference in any particular jurisdiction.
Those who choose to access the Site do so on their own initiative and at their own risk, and are
responsible for complying with all local laws, rules and regulations. We may limit the
availability of the Site, in whole or in part, to any person, geographic area or jurisdiction
that we choose, at any time and in our sole discretion.
Users From Other Jurisdictions
By using the Site, you acknowledge that you accept the practices and policies outlined in this
Privacy Policy and consent to having your data transferred to and processed on computers located
outside of your state, province, country or other governmental jurisdiction where the data
protection laws may differ from those in your jurisdiction. If you do not accept this Privacy
Policy, please do not use the Site or attend the event or other offering of Beyond Work
referencing this policy. The Site is managed by Beyond Work from the United States although
hosting of the web pages may be done in various jurisdictions. If you are not a resident of the
United States or you are located outside the United States and choose to use the Site or provide
information to us, please note that we may transfer the information, including Personal
Information, to the United States and process it there.
Users from Switzerland, the EU, and the UK
As may be relevant, the controller of the personal information is Beyond Work, Inc. However
Beyond Work, Inc. is not the controller in connection with an event or offering in which you
have entered into a contractual relationship with a specific Beyond Work affiliated company. In
that case, the controller is that specific affiliate with which you or your employer have the
contract.
Where we collect and use personal information in connection with a request for information, and order, event registration, or other transaction, or to provide you with services that you requested (such as a web site), we do this because it is necessary for the performance of an agreement with you. Where we use your information in relation to marketing, product improvement, security or regulatory requirements other than in connection with your agreement or request, we do this on the basis of our or a third party’s legitimate interests or with your consent.
Where we collect and use personal information in connection with a request for information, and order, event registration, or other transaction, or to provide you with services that you requested (such as a web site), we do this because it is necessary for the performance of an agreement with you. Where we use your information in relation to marketing, product improvement, security or regulatory requirements other than in connection with your agreement or request, we do this on the basis of our or a third party’s legitimate interests or with your consent.
International Transfers of Personal Information
Whenever transferring personal information to recipients located in a third country outside of
the European Economic Area, the UK or Switzerland that has not been subject to an adequacy
decision by the EU Commission, we will ensure that any requirements under applicable data
protection laws relating to cross-border transfers of personal information are fully complied
with and that appropriate safeguards are implemented to protect such information. To the extent
applicable, we may rely on Standard Contractual Clauses (as approved by the EU Commission) to effect cross-border transfers of personal information or, to
the extent allowed, on Beyond Work’s participation in internationally recognized frameworks for the
transfer of personal information across borders.
Beyond Work participates in and complies with the EU-US Data Privacy Framework, the Swiss-US Data Privacy Framework and the UK Extension to the EU-US Data Privacy Framework (hereinafter collectively referred to as the “Data Privacy Framework”), with respect to the collection, use and retention of personal information that is transferred from the European Economic Area, the United Kingdom and Switzerland towards the United States (“DPF Covered Data”). To learn more about the Data Privacy Framework program, please visit https://www.dataprivacyframework.gov/.
In compliance with the Data Privacy Framework requirements, all DPF Covered Data will be subject to the Data Privacy Framework principles, including:
For information regarding how Beyond Work processes your personal information, the purposes of such processing, the entities we may share your personal information with, and how to exercise your privacy rights, please consult the relevant sections of this Privacy Policy. Please note that, in accordance with the Data Privacy Framework principles, Beyond Work is responsible for all DPF Covered Data it receives, and that it subsequently transfers to a third party acting as an agent on its behalf.
If there is any conflict between the terms in this privacy policy and the Data Privacy Framework, the Data Privacy Framework Principles shall govern.
In compliance with the Data Privacy Framework principles, Beyond Work commits to resolve complaints about our collection or use of your personal information. European Union, Swiss or UK individuals with inquiries or complaints regarding the Data Privacy Framework policy should first contact Beyond Work’s Data Protection Officer at: privacy@beyondwork.ai.
In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, Beyond Work commits to refer unresolved complaints concerning our handling of personal data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF to JAMS, an alternative dispute resolution provider based in the United States. If you do not receive timely acknowledgment of your DPF Principles-related complaint from us, or if we have not addressed your DPF Principles-related complaint to your satisfaction, please visit https://www.jamsadr.com/file-a-dpf-claim for more information or to file a complaint. The services of JAMS are provided at no cost to you.
The Federal Trade Commission has jurisdiction over Beyond Work’s compliance with the Data Privacy Framework. In certain cases, we may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
Under certain conditions, individuals may invoke binding arbitration for complaints regarding Data Privacy Framework compliance not resolved by any of the other Data Privacy Framework mechanisms. For more information, visit the following page: click here.
Contact Information. If you have any questions, feedback or to report a violation regarding the Privacy Policy, you may email us at privacy@beyondwork.ai or contact us by mail addressed to: Beyond Work Inc. 476 Tamalpais Road, Kentfield, CA 94904
Beyond Work participates in and complies with the EU-US Data Privacy Framework, the Swiss-US Data Privacy Framework and the UK Extension to the EU-US Data Privacy Framework (hereinafter collectively referred to as the “Data Privacy Framework”), with respect to the collection, use and retention of personal information that is transferred from the European Economic Area, the United Kingdom and Switzerland towards the United States (“DPF Covered Data”). To learn more about the Data Privacy Framework program, please visit https://www.dataprivacyframework.gov/.
In compliance with the Data Privacy Framework requirements, all DPF Covered Data will be subject to the Data Privacy Framework principles, including:
- Principle of Notice;
- Principle of Choice;
- Principle of Accountability for Onward Transfers;
- Principle of Data Security;
- Principle of Data Integrity;
- Principle of Purpose Limitation;
- Principle of Access;
- Principles of Recourse, Enforcement and Liability;
- Any applicable supplemental principles.
For information regarding how Beyond Work processes your personal information, the purposes of such processing, the entities we may share your personal information with, and how to exercise your privacy rights, please consult the relevant sections of this Privacy Policy. Please note that, in accordance with the Data Privacy Framework principles, Beyond Work is responsible for all DPF Covered Data it receives, and that it subsequently transfers to a third party acting as an agent on its behalf.
If there is any conflict between the terms in this privacy policy and the Data Privacy Framework, the Data Privacy Framework Principles shall govern.
In compliance with the Data Privacy Framework principles, Beyond Work commits to resolve complaints about our collection or use of your personal information. European Union, Swiss or UK individuals with inquiries or complaints regarding the Data Privacy Framework policy should first contact Beyond Work’s Data Protection Officer at: privacy@beyondwork.ai.
In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, Beyond Work commits to refer unresolved complaints concerning our handling of personal data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF to JAMS, an alternative dispute resolution provider based in the United States. If you do not receive timely acknowledgment of your DPF Principles-related complaint from us, or if we have not addressed your DPF Principles-related complaint to your satisfaction, please visit https://www.jamsadr.com/file-a-dpf-claim for more information or to file a complaint. The services of JAMS are provided at no cost to you.
The Federal Trade Commission has jurisdiction over Beyond Work’s compliance with the Data Privacy Framework. In certain cases, we may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
Under certain conditions, individuals may invoke binding arbitration for complaints regarding Data Privacy Framework compliance not resolved by any of the other Data Privacy Framework mechanisms. For more information, visit the following page: click here.
Contact Information. If you have any questions, feedback or to report a violation regarding the Privacy Policy, you may email us at privacy@beyondwork.ai or contact us by mail addressed to: Beyond Work Inc. 476 Tamalpais Road, Kentfield, CA 94904
Users from California
The California Consumer Privacy Act (“CCPA”), which is effective as of January 1, 2020,
regulates how we handle personal information of California residents and gives California
residents certain rights with respect to their personal information.
Beyond Work is both a “business” and a “service provider” under the CCPA. The following supplemental privacy policy applies to information we collect in our role as a business - this is when we interact directly with you.
When we act as a service provider (for example, by providing our services to another company that you interact with), we follow the instructions of the business that engaged us with respect to how we process your personal information. If you would like more information about how your personal information is processed by other companies, including companies that engage us as a service provider, please contact those companies directly.
This supplemental privacy policy is effective as of January 1, 2020, shall apply only to residents of California, and may be subject to change. The general privacy policy shall continue to apply to the extent that it applies to you as a resident of California. If you are a resident of California, we are required to disclose certain uses and disclosures in a certain format, as well as to inform you of certain rights you may have. Any capitalised terms used in this supplemental privacy policy shall have the same meaning as in the general privacy policy.
Beyond Work is both a “business” and a “service provider” under the CCPA. The following supplemental privacy policy applies to information we collect in our role as a business - this is when we interact directly with you.
When we act as a service provider (for example, by providing our services to another company that you interact with), we follow the instructions of the business that engaged us with respect to how we process your personal information. If you would like more information about how your personal information is processed by other companies, including companies that engage us as a service provider, please contact those companies directly.
This supplemental privacy policy is effective as of January 1, 2020, shall apply only to residents of California, and may be subject to change. The general privacy policy shall continue to apply to the extent that it applies to you as a resident of California. If you are a resident of California, we are required to disclose certain uses and disclosures in a certain format, as well as to inform you of certain rights you may have. Any capitalised terms used in this supplemental privacy policy shall have the same meaning as in the general privacy policy.
Information We May Collect – Using CCPA Terminology
We may collect the following categories of information:
For each category of information, we collect the information from a variety of sources, including directly from you, from your devices, from your company, and/or from third party providers. We collect the information to provide you with services, protect our customers and ourselves (including the services), and to improve the services. We do not share personal information with Third Parties as the term is defined under the CCPA.
- Identifiers
- Commercial Information
- Internet or other electronic network activity information
- Audio, electronic, visual, or similar information
- Geolocation data
- Professional or employment-related information
For each category of information, we collect the information from a variety of sources, including directly from you, from your devices, from your company, and/or from third party providers. We collect the information to provide you with services, protect our customers and ourselves (including the services), and to improve the services. We do not share personal information with Third Parties as the term is defined under the CCPA.
Additional Disclosures
We do not sell personal information of any individual, including personal information of minors
under 16 years of age.
We have disclosed the following categories of personal information for a business purpose in the 12 months prior to this Policy’s last update.
We have not disclosed any personal information for valuable consideration in the 12 months prior to this Policy’s last update.
We have disclosed the following categories of personal information for a business purpose in the 12 months prior to this Policy’s last update.
- Identifiers
- Demographic Information
- Commercial Information
- Internet or other electronic network activity information
- Geolocation data
- Audio, electronic, visual, or similar information
- Professional or employment-related information
- Inferences drawn from any of the above information.
We have not disclosed any personal information for valuable consideration in the 12 months prior to this Policy’s last update.
Your Rights
You may have certain rights with respect to your personal information, including:
- The right to access, including the right to know the categories and specific pieces of personal information we collect;
- The right to deletion of your personal information, subject to certain limitations under applicable law;
- The right to request disclosure of information collected;
- The right to disclosure of information disclosed for valuable consideration; and
- The right not to be discriminated against for exercising certain rights under California law.