Global Energy & Chemicals Leader and Accenture Streamline Vendor Onboarding
Beyond Work
Wed Jan 22 2025
Managing thousands of vendors across international markets, one of the world’s largest producers in the energy and chemical sector rapidly transformed its complex onboarding process using Beyond Work’s AI-driven platform and Accenture’s support. By eliminating manual back-and-forth and consolidating data review into a single interface, this industry leader cut onboarding times by more than half, reduced manual corrections by 40%, and streamlined process steps by 30%. These measurable gains free teams to focus on higher-value activities - ensuring an efficient, resilient, and scalable operation.
A globally recognized producer in the energy and chemical industry faced a lengthy and error-prone vendor onboarding process. The company, which handles billions in annual revenue and employs thousands of people worldwide, struggled with extensive manual data entry, numerous email chains, repetitive spreadsheet updates, and demanding compliance checks - slowing decision-making and increasing complexity.
Working closely with Accenture, this leader deployed the Beyond Work platform’s unique workblock architecture in a matter of weeks. The new AI-powered vendor onboarding workflow automatically collects key details - vendor name, contact information, relevant business entity, and engagement scope - without multiple back-and-forth messages. By capturing these inputs in a unified interface, teams dramatically reduce the need to re-enter the same data across different systems.
When a new vendor is identified, the platform instantly generates KYC forms and routes them for compliance and legal review in a centralized environment. Rather than juggling files and emails, teams can quickly spot data gaps and request corrections right in the system. This real-time feedback loop accelerates approvals and helps lower error rates. Upon completion, Beyond Work consolidates the final documentation so procurement can finalize vendor records without manual transcription.
Over time, the platform’s AI-driven learning enhances data capture and validation, continuously refining each new onboarding. As a result, this automated, data-centric approach has cut overall vendor onboarding cycles by more than half, lowered manual corrections by almost 40%, and reduced total process steps by about 30%. These productivity improvements let teams concentrate on strategic activities, ensuring the onboarding process remains fast, accurate, and responsive to evolving global business needs.
Working closely with Accenture, this leader deployed the Beyond Work platform’s unique workblock architecture in a matter of weeks. The new AI-powered vendor onboarding workflow automatically collects key details - vendor name, contact information, relevant business entity, and engagement scope - without multiple back-and-forth messages. By capturing these inputs in a unified interface, teams dramatically reduce the need to re-enter the same data across different systems.
When a new vendor is identified, the platform instantly generates KYC forms and routes them for compliance and legal review in a centralized environment. Rather than juggling files and emails, teams can quickly spot data gaps and request corrections right in the system. This real-time feedback loop accelerates approvals and helps lower error rates. Upon completion, Beyond Work consolidates the final documentation so procurement can finalize vendor records without manual transcription.
Over time, the platform’s AI-driven learning enhances data capture and validation, continuously refining each new onboarding. As a result, this automated, data-centric approach has cut overall vendor onboarding cycles by more than half, lowered manual corrections by almost 40%, and reduced total process steps by about 30%. These productivity improvements let teams concentrate on strategic activities, ensuring the onboarding process remains fast, accurate, and responsive to evolving global business needs.